The Shore Porters Society is set to save days of effort with Sage 200 from Pinnacle

The Shore Porters Society is set to save days of effort with Sage 200 from Pinnacle

Customer Profile

The Shore Porters’ Society has a rich heritage dating back to the 1498 and has experienced continuous growth over five centuries. Today, with a team of 100 people, the company provides national and international removal services for individual and businesses, including specialist handling and shipping of antiques and fine art.

Sector: Services

Business Need: Business Management

Location: Aberdeen, Scotland

Employees: 100 Employees

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Investing in the future

Shore Porters unites pride in its roots as one of the world’s oldest transport companies with a commitment to investing in the future. This is evident in the company’s recent investment in Sage technology.
As the company’s previous software package for finance and accounting and reports production approached end of life, Shore Porters went out to market for a new, more user-friendly alternative. With several people in the business reporting a positive experience of Sage software and as an industry-standard product, Sage soon became a front-runner.

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Support during implementation and beyond

The work went forward to implement the latest version of Sage 200, hosted on a server within the business, with the aim of going live by Shore Porters’ financial year-end in December. This is always a very busy period for the business. Fortunately, the company’s designated Pinnacle Sage 200 Consultant provided every support to meet the deadline.

Richard recalls, “Throughout the design and implementation process, Pinnacle’s Sage 200 Consultant June Terris managed the project, making sure we knew what we had to do and what information we needed to provide to facilitate the timetable. Then, in the first week of the go-live, she came on-site to check the data transfers were successful, to answer any questions and, generally, be at our side to ensure we were comfortable with our new system and our users were trained up and ready to crack on.”

June Terris has since visited the Aberdeen office again to tailor the software for maximum impact, including customising Richard’s desktop so he sees only what he needs to see.

"We have live, intuitive financial and management information any time we need it. We can quickly identify if we need to step up our performance or adjust our pricing to generate extra turnover."

Richard Henderson, Office Manager and Partner
Shore Porters Society

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Keeping control of the business

Five people now use the Sage 200 system for day-to-day finance and accounting functions. Importantly, the system is an instant source of information on profit and loss accounts and management figures. Richard and his fellow partners can log in at any time to view the monthly position, rather than reviewing the situation retrospectively at the end of the month, as was previously the case, when it may be too late to take action.

Time savings and efficiencies

Richard has already observed the greater efficiencies working with Sage has brought. “On the old system, we had to duplicate manual data entry. This was very time-consuming and we were surrounded by mounds of paper.”

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